The Kilimanjaro Christian Medical University College (KCMUCo) Library was first established in 1971 to serve a community of staff and researchers of Kilimanjaro Christian Medical Centre (KCMC). In 1993 the Executive Council of the ELCT decided to establish a Lutheran University, ‘Tumaini University’ comprising, among others, KCM College became operational on the 1st October 1997 starting with Faculty of Medicine. In 2010, the College adopted the name KCMUCo and granted a Charter pursuant with the provisions of the Universities Act no. 7 of 2005. The KCMUCo expanded, renovated and equipped the library with print and softcopy materials to meet the needs and requirements of users.
The Directorate of Library Services (DLS) largely comprises of Conventional and electronic library with five (5) operational and service points to include Technical Services, Special Reserve, General Circulation, Periodicals, Bag Deposit and Reference Services. These are supported by special libraries located in the faculties and departments e.g. Nursing, Dermatology, and Ophthalmology to meet the needs and requirements of key users. All these form integral parts of the fundamental directorate to support academic endeavours of the University
The main objective of the KCMUCo library is accrued in the functions of academic libraries. These are acquiring, processing, storing, preserving and dissemination of relevant library resources and services to facilitate teaching, learning, healing and research activities
Special Reserve books must not be given to the users without any exchange of the user’s identity card, the user must give the identity card to the librarian to get the books or any materials from the Special Reserve section.
Government Publications: – the collection contains official publications mainly reports of governments and international organizations. Efforts are made to collect all government publications from Ministries and their departments. Currently, the library receives different government publications such as HIV/AIDS, census reports, constitution, and gender issues. Also, international organizations include the United Nations (UN) whose documents consist of those issued by various UN Agencies including UNESCO, ILO, WHO, UNICEF, etc. These must not be removed from the library.
Responsibilities of the readers’ services section:
- To provide reference and advisory services to users.
- To register new users and enter their data into the database.
- To manage book loans, over dues, and clearance through an automated system.
- To provide statistics of library users and book loans through an automated system.
- To deal with Current Awareness Services (CAS), Selective Dissemination of Information (SDI) and delivery services.
- To conduct user education on regular basis, including workshops on information literacy to students and academic members of staff, tours, orientation programmes and online library tutorials.
User education: – orientation programmes are offered to the students at the beginning of each academic year or at any time when it is required by library users. These programmes introduce the students on how to use the library, Library Management Systems (ABCD) and digital asset management and open-source system (D-space) and register them so that they can avail themselves to the library resources and services.
Users may contact the librarians on duty any difficulties they experience in searching for information resources and services.
Reference Services: – The provision of reference service is an important function of a library. Library users/patrons have different queries that need to be solved by the librarians. There are different types of reference services to include:
-Ready/ Quick Reference question
Loans of Information Material/ Resources: – Lending is available for books on open shelves and Special Reserve to students, academic and administrative staff and other registered members. The loans are based on long and short loans stipulated in the matrix as follows:
Library Borrowing Matrix
Library Borrowing Matrix
Long Loan (Max. no. of books)
Short Loan (For 2 hours)
9:00 AM- 10:00 PM
9:00 AM-6:00 PM
Sundays and Public Holidays
The Library is Closed
9:00 AM-3:30 PM
– Institutional Repository
-Online library catalog
– Subscribed databases
– Open access databases
– Library news
– Recent publications
-Publications patterns at KCMUCo
-Finding your citation impact on Google scholar
- Dr. Rhodes Mwageni (Ph.D.)
- Ms. Janeth Machange
- Ms. Adventina Mwijage
- Ms. Debora Machange
- Ms. Dorica Mfungo
- Ms. Veronica Waziri
- Mr. Jacob Ulimwengu
- Mr. Daudi Joho
- Ms. Aldegunda Temba
DLS collects resources in many formats covering the wide range of academic programmes currently offered by the University. It contains over 2916 book titles with a total of 5200 volumes and 911 research reports and subscribed to full – text journal available online. Users have the ability to access and subscribe databases from any computer terminal with internet connectivity within KCMU College campus.
There are separate sequences for the books, periodicals, reference collection, special reserve, newspapers, students’ reports, dissertations, theses and government publications. All materials are arranged in the open shelves according to the National Library of Medical Classification Scheme.
Books: – these cover all subjects the University offers such as medicine, pediatrics, gynecology, surgery, obstetric, etc.
Reference Collection: this collection consists of major reference resources such as Dictionaries, Encyclopedias, year books, handbooks, directories, atlases, prospectuses, dissertations, Theses and research reports as well as textbooks. Material of the reference collection may not be borrowed.
Periodicals: – the current issues of periodicals are displayed on periodical racks so that users may be made aware of newly received periodicals. Back issues are kept in the periodical shelves for research purposes and can be obtained on request.
Special Reserve: – this collection consists of books in high demand which have been selected from the ordinary stock in connection with a particular course of study. These are shelved behind the issue desk and may be borrowed for a limited time per person and are to be read in the library.
Request Services: – Book which has been borrowed can be reserved by filling in a readers request card or online through ABCD. When the requested book is returned to the library staff shall notify the member/patron who made the request.
E-Library Services: – the e-library has a collection of e-resources on a wide range of subjects. These include e-books, full-text journal and articles, databases, index and Open Access materials.
*Please feel free to ask the library staff to assist you for searching the relevant resources if you need any help.
Library Guides, Rules and Regulations
Library regulations are designed to create a conducive and comfortable learning environment for all library users and ignorance of these shall not be accepted as an excuse for their non-observance.
- Books can only be borrowed using a current student card and library materials should not be taken out of the library unless properly issued.
- All borrowers shall be required to present their identity cards at the issue desk every time they visit the library.
- Library materials borrowed must be returned on or before the due date.
- Student cards should not be loaned/transferred to other readers.
- Lost cards should be reported immediately to the library.
- Books must be returned by the due date or earlier if recalled by the Librarians. Failure to return a book by the date specified shall be treated as a serious offence. The Librarians shall endeavour to send overdue notices but shall not be held responsible for no delivery under whatever circumstances.
- Any borrower, including a member of the academic staff, who fails to return/renew a book on the due date shall be liable to a fine of 500/- per book per day until the book has been returned.
- At the end of the loan period books borrowed must be either returned or renewed. A book may only be renewed once and provided that another reader has not requested it.
Loss and Damage of library materials
- Damaged books shall be charged as a lost book or the re-binding costs whichever is appropriate.
- The lost book shall incur a cost. The cost shall be calculated by the replacement value of the book, which may exceed the original cost of the item, plus an administrative charge. If the title is not in print, it shall be replaced by something similar in content and price.
- Readers must not damage or deface library property. The cost of the replacement shall be charged if an item on loan is found to be damaged on return.
- Any staff member who refuses to pay the fines or replacement cost of lost books shall be liable to have these costs recovered from her/his salary through the Bursar’s office. In the case of students, costs shall be recovered from their caution monies.
- Library users shall show a valid ID when entering the library.
- Library clearance involves all students before leaving the University. In the case of members of staff, clearance maintains when her/his employment with the University terminates or when she/he leaves the University for more than one academic year for any reasons such as studies, secondment, leave without pay, medical treatment etc.
- Books may not be transferred from one reader to another without being returned to the Library for re-issue. If any such unofficial transfer takes place, the original borrower shall be held responsible for the books in question.
- Library staff may examine personal property being brought into the library and bags on leaving.
- Readers must not write in, mark, or otherwise, deface or damage library material or equipment in any way.
- The library is a quiet area of study; even quiet conversation can disrupt the work of other readers. All conversations should take place outside the library.
- An accident in the library should be reported immediately to library staff.
- The Library staff on duty has the right to request a user to leave the premises if he/she is found to be violating any of the Library rules and regulations.
- To prevent misplacement of books on shelves, books should not be re-shelved by readers. They should leave them on the reading tables or trolleys for re-shelving by library staff.
Behaviours in the Library
- One should not enter the library with any kind of bags, coats, cases, umbrellas, raincoats and similar personal belongings.
- Placing of feet on furniture and sitting on tables are not allowed.
- Seats may not be reserved by placing personal effects on seats or reading tables.
- Mobile phones must be switched onto silent mode before entering the library. Readers found talking on a mobile shall be asked to leave the library.
- Library books shall not be taken out of the country, except with the special permission from the Director of Library Services.
- Foods and drinks should not be brought into the library.
- Keeping books on the floor is not allowed.
- Readers must not engage in the harassment of any other readers or library staff members.
- Readers must not smoke in any part of a library.
- The use of portable computer or stereo is permitted in the Library provided there are no complaints from other users.
- All users must follow the dress code of the University while visiting the library.
- Sitting on the stairs/ corridors/ lobby areas is strictly prohibited.