Welcome to KCMUCo Office of Sponsored Projects

Office of Sponsored Projects (OSP) was established purposely to perform both pre-and post-award administration of sponsored projects including; identification of grant funding opportunities, provide assistance in proposal development, budgeting, facilitate obtaining of key institutional supporting documents, submission of grant proposals, and ensuring compliance with financial and other non-scientific reports as required by the sponsor and KCMUCo

Grant Process Information

KCMUCo OSP commits to providing excellent service and support to the faculty, principal investigators & researchers throughout the entire life cycle of the grant. OSP will provide you with the resources and tools you need to assist you with administrative requirements and related questions and we always invite you to contact us directly if you need further assistance.

Life Cycle of the Grant

Stage 1 – Funding Opportunities & Pathways

KCMUCo faculty can benefit from a wide range of both local and external funding agencies. Navigating funding announcements and opportunities and identifying which represent the best match can be challenging, this section provides lists of potential internal and external funding sources:

  • National Institute of Health (NIH)
  • European and Developing Countries Clinical Trials Partnership (EDCTP)
  • Wellcome Trust
  • African Academy of Sciences (AAS)
  • African Union
  • European Union
  • United Kingdom Research and Innovation (UKRI)
  • Medical Research Council (MRC)
  • National Institute of Health Research (NIHR)
  • TDR – For Research on Disease of Poverty
  • Africa Research Excellent Fund (AREF)
  • Bill & Melinda Gate e.t.c

Stage 2 – Proposal Development & Submission

  • The OSP will be happy to work closely with faculty and PIs during proposal development to the submission stage. We will facilitate obtaining of the required key institutional documents to support your application. The OSP will be better placed to provide help if the sponsor’s program guidelines and deadlines will be shared timely and let us know if the sponsor requires an online submission. Not all online proposal submission systems are immediately accessible, so early notification is key so OSP can ensure we are set up in the sponsor’s system.

Stage 3 – Award Negotiation & Acceptance

OSP supports faculty and staff in negotiating their sponsored agreements, consulting their Principal Investigator (PI) and other competent authority to ensure the PI and KCMUCo’s interests are considered and protected. The negotiation process ranges from a few days to several weeks depending upon the award terms and conditions.


A Notice of Award is the formal notification from the sponsor that an award is offered in response to an application submitted by KCMUCo.  This notice will typically specify the amount of funding being provided in the current year, as well as expected funding in future years. It will also incorporate the terms and conditions of the award.


KCMUCo Provost will accept and approve awards once award terms and conditions have been reviewed, all compliance approvals have been secured, and cost-share or third-party commitments have been verified.

Stage 4 – Account Setup

After a sponsored program award has been fully executed, a project number must be requested and is then assigned in KCMUCo project management system which allows expenses to be posted to the project account throughout the life of the project.

Stage 5 – Award Management and Closeout

OSP will work closely with PIs and respective project administrators in ensuring efficient and effective project implementation and timely submission of progress reports and ensure final reports and deliverables are effectively adhered to.

Contact Information

Directorate of Research & Consultancy

Office of Sponsored Projects

P.O.Box 2240

Moshi, Tanzania

Email: drc@kcmuco.ac.tz , victor.selengia@kcmuco.ac.tz